Parts Manager

Full job description

Job Title: Parts Manager

Department: Parts

Supervisor: General Manager

Summary Description

Manage employees and operations of the Parts & Accessories department. Provide courteous, knowledgeable assistance to customers; perform cashiering, stocking and other duties to promote efficient functioning of department. Identify correct part numbers specific to a motorcycle. Resolve difficult customer problems in a courteous and professional manner.

Duties and Responsibilities

• Set-up and maintain a smooth running, efficient P&A department.
• Ensure P&A personnel are well trained and available when needed.
• Ensure the needs of the service department are being met.
• Review all stock orders to ensure a fast moving balanced inventory of Parts & Accessories.
• Maintain sufficient quantities of stock to support demand and acceptable inventory turn ratio along with an accurate inventory.
• Assist/coach/train staff when needed.
• Supervise and maintain an accurate up-to-date inventory management and control system (Open to Buy).
• Become familiar and efficient with all phases of the computer system required for service & parts management
• Establish procedures for ordering, receiving, logging into inventory, displaying, and selling all merchandise.
• Ensure employees keep a clean and orderly department.
• Generate and review Inventory and OTB reports.
• Knows the competitions’ prices, selection, customer service + promotions.
• Recruit and hire staff based on composite statistics.
• Employ sound management practices to ensure parts department contributes acceptable levels of gross and net profit.
• Maximize return on investment of parts inventory.
• Grow the volume of P&A sales.
• Maintain budgeted revenue and expense objectives.
• Develop advertising and promotional campaigns for merchandise.
• Provide reports to Dealer Principal or General Manager, as requested.
• Develop monthly and annual objectives for the department in collaboration with General Manager.
• Attend training sessions to keep current with P&A merchandising and inventory control issues. (P.A.C.E., HDU, etc.).
• Plan and execute “exceptional” promotions to bring both “new and existing” customers into the dealership on a regular basis.
• Perform other related duties as assigned or requested.

Supervisory Responsibilities

• Establish departmental work schedule, balancing the workloads of all employees with the needs of the department.
• Set policies and procedures for P&A department.
• Establish daily job assignments for sales staff as directed in the Daily Huddle and or jobs, which you determine to be appropriate and necessary.
• Evaluate and council department employees and maintain records of all employee performance reviews.
• Evaluate employee performance and keep General Manager aware of any issues, both positive and negative.
• Assist General Manager with recruiting, interviewing, hiring, and terminating employees.
• Provide training for all P&A employees (seminars; workshops; P&A sales, inventory mgmt., etc.).

Qualifications & Job Requirements

• Strong leadership skills.
• Strong sales and sales management skills.
• Experience with retail sales and inventory management.
• Previous experience in developing and coaching a high performance sales team.
• Prefer knowledge and experience with servicing of Harley-Davidson motorcycles, and other products sold by the dealership, or the demonstrated ability to quickly learn them.
• Experience with Point-of-Sale and Parts & Service management computer software or the ability to quickly learn.
• Must be computer literate and proficient with Microsoft Office Suite, along with general email/internet.
• Experience using various Google Drive applications to include but not limited to Google Sheets and Google Docs a plus.
• High School Diploma or equivalent degree or greater required.

Physical Demands

• Requires the use of both hands.
• Frequently required to bend, climb, stoop, crouch, reach, and lift 50lbs of material.
• Requires standing and/or walking for extended periods of time. • Requires the ability to balance and push an 800+lb motorcycle.

Working Conditions

• The noise level in the work environment is usually loud.
• Potential exposure to battery acid, gasoline, chemical cleaning materials or other toxic materials commonly found in a motor vehicle service department.
• Occasionally exposed to exhaust fumes or other airborne particles.
• Frequently works near moving mechanical parts.